Class Calendars

Class Calendars are specifically designed to handle events with multiple attendees. They work great for webinars, workshops, training sessions, and sports events. In a Class Calendar, there is a single appointment owner, usually the trainer or host. You can set the number of spots available per slot, with a maximum limit of 9,999 attendees. However, please note that there might be location limitations for the meetings.

Class Booking

Class bookings are a convenient solution when you need to accommodate multiple attendees for a single event. They are perfect for a wide range of occasions, including but not limited to:

• Webinars

• Workshops

• Training sessions

• Sports events

Uses of Class Booking Calendars

By utilizing Class Calendars, you can enhance efficiency, streamline communication, and simplify the management of events with multiple attendees. Class Calendars offer several benefits for managing events with multiple attendees, including:

• Efficient organization: Simplify event organization by creating a single booking that accommodates multiple invitees, streamlining scheduling tasks for one-to-many events.

• Customizable capacity: Control the class size and create an optimal learning or participation environment for attendees by setting the number of available spots per slot.

• Centralized management: You have a centralized platform to manage bookings, cancellations, and rescheduling. This simplifies event oversight for the appointment owner, who can easily handle all aspects of the event in one place.

• Enhanced communication: Class Calendars improve communication with attendees by providing a clear overview of event details, including date, time, and location. This clarity helps reduce confusion and minimizes the likelihood of no-shows.

• Timesaving: Class Calendars save time for both organizers and attendees by automating the booking process and offering options for appointment cancellations or rescheduling. This streamlined approach eliminates manual coordination efforts and enhances overall efficiency.

How to Set Up a Calendar for Class Bookings

Go to Settings > Calendars and click on “Create Calendars”.

Select “Class Booking”.

Note: At least one team member needs to be added before the calendar can be saved.

When it comes to a class or training session, the appointment owner is typically the trainer. 

To designate the appointment owner, simply click on "Add User" and choose the desired user from the dropdown list.

Enter a name for your calendar.

Type in a description for your calendar.

Create a Calendar URL Slug. Your slug must be unique. A check mark will appear if the custom URL slug is available and cross if not.

Select the Widget Type. You are limited to using the Neo Widget type for Class Calendars.

Click on “Save & Continue”.

Choosing The Number of Attendees

Go to the Availability Tab.

For your class booking, you can choose the number of attendees you'd like to have at each event.

By setting the maximum number of seats per slot to 10, you can allow up to 10 invitees to book a single time slot. For instance, ten attendees can reserve a class or training session at 1:00 PM.

It's important to note that you can choose up to a maximum of 9,999 attendees in a single slot. However, please keep in mind that if you are using a conferencing tool like Zoom, the maximum number of attendees may vary based on the specific license. For example, certain licenses may offer a maximum of 500 attendees.

Cancellation and Rescheduling

Open the Appointment and click “Cancel All”.

To reschedule, click “Reschedule All”. This will reschedule the appointments for all the attendees.

To cancel or reschedule the appointment for a specific attendee, locate the options next to the attendee's name from the list. By clicking on these options, you will be able to access the Cancel and Reschedule functions, allowing you to cancel or reschedule the appointment exclusively for that attendee.